Interim travel policies:
are your travellers
With unprecedented times comes the need for flexibility, especially with something as important as a travel policy. But are your travellers as flexible? If you’ve decided to create an interim travel policy (and we recommend you do – find out why here), it’s essential for the safety and wellbeing of your employees to make sure they’re on board with the changes.
However, we know that’s easier said than done. So, we’ve collated our top tips for getting your travellers to use and comply with your interim travel policy – read on to find out how...
5 steps to getting your travellers on board:
1) Explain the benefits.
After months of lockdown and social distancing, travellers need to feel confident that their wellbeing is prioritised. Once you’ve checked the health and safety protocols of hotel, airline and car hire companies to create a list of ‘interim policy approved’ suppliers, let your employees know they’ve been approved with Covid-19 in mind. Travellers can then rest easy knowing their travel is safer when booked within policy.
2) Keep it short, simple and sweet.
As with your normal travel policy, your interim one should be as short and to the point as possible to eliminate any chance of confusion. With Covid-19 constantly changing the travel landscape it’s more important than ever to make sure your travellers are clear on what they can and can’t do, and the process should an emergency occur.
3) Keep things flexible.
Travel can be unpredictable at the best of times, and right now restrictions and regulations are changing more rapidly than ever. Make sure your interim policy has flexible travel options to meet changing travel needs; this will also help your travellers feel more confident about getting back on the road.
4) Communicate your changes
No-one will know to comply with your interim travel policy if they don’t know about it! Tell employees what’s changed and why, and share the policy across the organisation. Keep it top of mind by reminding travellers where they can access it at any time.
5) Ask for feedback.
Find out how your travellers are feeling when they get back from their trip, and make sure to ask what’s working and what isn’t. It's important to constantly reassess your interim policy and ensure its meeting your travellers’ needs.
Need to create an interim travel policy?
If you want to create an interim policy but aren’t sure how – don’t panic! Our travel experts have created a handy guide to take you through the process, step-by-step, and we’ve even included a policy template to get you started.